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Architecting Your Operational Backbone.
Implementing the Right Solutions.

Outcome Stewards is your strategic partner to ensure your company's critical systems and partnerships are built for scale.

A flower sympbolizing synergy and perfection
Accepting applications for our first case study: Receive a complete Solution Scoping & Roadmap, pro-bono, in Q4 2025.
Repetitive Lines
Twisted Wall

Growth is exciting. Your systems breaking under the strain is not.

  • Are you wasting precious time researching dozens of tools instead of building your business?

  • Does your current operational tech stack feel like it's held together with duct tape?

  • Do you fear that choosing the wrong services or solution partner will set you back by months?​

Solution

Our Three-Step Stewardship Process provides a clear, structured path to de-risk your most critical software selection projects and ensure its successful implementation.

Solution Scoping

We start with a deep, data-driven analysis to identify the true root of your operational bottleneck

Architecting Roadmap

We design a strategic roadmap and select the perfect-fit systems and partners from our curated ecosystem

Implementation Stewardship

We don't just deliver a plan; we stay with you as your steward to ensure the solution is implemented successfully and delivers a measurable outcome

Success Stories

Our diagnostic framework was developed and refined through years of experience solving complex operational challenges inside high-growth enterprises. For example, in a recent engagement with a major firm in the Insurance sector, the framework was applied to critical systems projects.

Financial Reports

Financial Statements Processing Automation

Symptom: High-cost manual data entry from thousands of non-standard financial documents was draining analyst time and morale.

 

Solution Scoping: Document variability made simple automation impossible, requiring a sophisticated, AI-driven solution

 

Solution Implementation: We architected the new process, selected a best-in-class AI/IDP partner, and stewarded the full technical implementation and user adoption.

 

Outcome: Cut manual processing time by up to 75%, boosted team morale, and eliminated costly human errors.

Working with Laptop

Vendor Management System Implementation

Symptom: Disconnected tools hampered the Procurement team's efficiency and ability to scale its operations.

 

Solution Scoping: A central, integrated system was needed to automate processes and unlock critical vendor and contract analytics.

 

Solution Implementation: We architected the system requirements, selected the ideal Vendor Management platform, and stewarded its full implementation.

 

Outcome: Boosted team productivity by 20%, automated core processes, and enabled effortless scaling of operations.

No Blank Checks. No Billable Hours. Just Shared Success.

We believe our financial success should be directly and transparently tied to the value we create for you. That's why our engagements are built on a clear, two-phase model that focuses on outcomes, not hours.

Phase 1

The Solution Scoping & Roadmap

Every engagement begins with a fixed-fee diagnostic. This is a defined, one-time investment that provides you with a complete analysis of your problem and a concrete, actionable roadmap. You receive a tangible strategic asset with a clear, upfront cost, allowing you to move forward with absolute confidence.​​

Phase 2

The Aligned Stewardship Retainer

For the implementation, our compensation is directly linked to your success. The model includes a modest monthly retainer for our hands-on stewardship and a significant Performance Bonus that we only earn when you achieve the specific, measurable results we defined together in the roadmap.

About

My name is Bogdan Kolos

I have founded Outcome Stewards for a simple reason: after a career managing high-stakes projects, I grew tired of seeing good plans fail during real-world execution. I learned that important projects don't fail because of bad ideas, but because of a poor diagnosis at the start and a lack of clear ownership along the way. My practice was created to be the dedicated, expert partner that growing companies need, providing the hands-on oversight to ensure their most critical operational projects—from finding the right software to choosing a new partner—are planned correctly, run smoothly, and deliver the results they were meant to.

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A photo of a Founder of Outcome Stewards

Frequently asked questions

How are you different from a traditional management consultant?

We focus on stewarding implementation to a measurable outcome, not just delivering advice. Our aligned performance-based fees ensure we have skin in the game.

Why not just hire a project manager?

Project management is a key part of our service, but our work starts much earlier with strategic diagnosis and solution architecture to ensure you're building the right thing, the right way.

Do you just find suppliers for us?

Finding the perfect partner is the midpoint, not the end, of our engagement. We stay with you to steward the relationship and ensure the project delivers its promised value.

Why shouldn't I just hire the specialist (e.g., the IT firm) directly?

We serve as your independent, expert advocate. We sit on your side of the table to ensure the specialist is always aligned with your business goals, de-risking the project and maximizing your ROI.

What does a typical engagement look like?

It's a two-phase process: a short, fixed-fee 'Solution Scoping & Roadmap Sprint' to define a strategic roadmap, followed by an 'Implementation Stewardship' retainer to execute the plan.

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